At a glance
- Week 1: domain, users, licenses, MFA
- Week 2: mail migration, Outlook, mobile
- Week 3: Teams, SharePoint structure
- Week 4: renewal calendar, backup habits, training
Print this checklist and assign an internal owner (even part-time).
Who this guide is for
Companies that just purchased Microsoft 365 through a partner and need a simple rollout plan for 5–50 users in Thailand or Singapore.
Week 1 - Foundation
| Task | Done? |
|---|---|
| Verify domain in admin center | ☐ |
| Add DNS records (MX, SPF, DKIM) - DNS guide | ☐ |
| Create user accounts | ☐ |
| Assign correct licenses (Basic / Standard / Premium) | ☐ |
| Enable MFA - MFA guide | ☐ |
| Block legacy auth if licensed for Conditional Access | ☐ |
| Send welcome email with login link and support contact | ☐ |
Goal: Every user can sign in at office.com with MFA.
Week 2 - Email and devices
| Task | Done? |
|---|---|
| Migrate mail if coming from Gmail/host - migration guides | ☐ |
| Install Outlook on PCs | ☐ |
| Configure mobile - Outlook mobile guide | ☐ |
Create shared mailboxes ([sales email], [info email]) - shared mailbox guide | ☐ |
| Test send/receive internal and external | ☐ |
Goal: No one relies on old mail system for day-to-day work.
Week 3 - Collaboration
| Task | Done? |
|---|---|
| Create Teams for main departments or projects | ☐ |
| Train staff on Teams meetings - meetings guide | ☐ |
| Define where files live - OneDrive vs SharePoint | ☐ |
| Move key templates to SharePoint libraries | ☐ |
Goal: Files stop living only on local Desktop folders.
Week 4 - Operate and secure
| Task | Done? |
|---|---|
| Document who is billing and technical contact with partner | ☐ |
| Set renewal reminder - NCE billing | ☐ |
| Run through security basics checklist | ☐ |
| Remove old mail DNS when confident | ☐ |
| 30-minute staff Q&A session | ☐ |
Goal: Renewal and security are owned, not accidental.
Roles to assign
| Role | Responsibility |
|---|---|
| Executive sponsor | Approves budget and plan tier |
| Tenant admin | Users, licenses, DNS with partner |
| Champion user | Helps colleagues with Outlook/Teams |
| Finance | Pays invoices, VAT/GST records |
Budget check (indicative)
For 20 office users on Business Standard:
- Thailand: about S$24,000 / month (20 × S$296)
- Singapore: about S$520 / month (20 × S$6)
Add Frontline licenses only where job role requires - do not over-license.
When to call your partner
- Migration over 25 mailboxes
- Hybrid with on-prem servers
- Enterprise E3/E5 evaluation
- Copilot pilot - Copilot licensing
Summary
Treat Microsoft 365 rollout as a four-week habit change, not a one-day install. Domain and MFA first, mail second, Teams and files third, renewal and security fourth.
